Nominations & Elections

EMDRAC PROCEDURE FOR NOMINATIONS AND ELECTIONS.
Approved by the EMDRAC Board of Directors in 1999. Revised May 2002.
A. Nominations and Elections Committee
1. At least six months before the Annual General Meeting, the Board shall appoint
members to the Nominations and Elections Committee according to Article 9.3 of
the By-Laws.
2. The Nominations and Elections Committee shall:
2.1 At least four months prior to the Annual General Meeting, call for nominations
for any positions to be vacated;
2.2 Ensure that those nominated are members in good standing. Any eligible
member must be nominated in writing by two or more members who are
themselves eligible to vote. The nominee's written agreement to the nomination
must accompany the nomination;
2.3 Prepare one list of all nominated candidates who are eligible for election,
ensuring that at least one candidate is nominated for each position;
2.4 Forward the list of candidates to all members at least three months prior to the
Annual General Meeting. Along with the list shall be a mail-in ballot form with
accompanying envelopes to be returned to the Chair of the Nominations and
Election Committee by the stated deadline (sixty days from the date of posting.
3 Tabulation of the ballots shall be conducted by the Nominations and Elections
Committee and the results maintained in confidence until presented at the Annual
General Meeting
4 No member of the Nominations and Elections Committee will be eligible for election
as Officer or Director.
5 Election of Directors and Officers shall be by simple majority. The same simple
majority applies to by-law changes and other business matters.
B Provisions for mail-in ballots.
1. The election of Officers and Directors and approval of any by-law changes will
be conducted by mail-in ballot so as to ensure the maximum participation of all
members. From time to time, other important business which needs to be
conducted between Annual General Meetings may also be decided by mail-in
ballot.
2. In the case of business matters which require a vote of the members at other
than AGMs, the Board will ensure that the members receive such ballots, along
with a clear indication of the matter to be decided and such background
documentation as may be required.
3. A mail-in ballot package for elections and other business will include:
i) a ballot form;
ii) an unmarked ballot envelope;
iii) a larger envelope, addressed to the Chair of the Elections Committee, in
which the ballot in its envelope will be placed.